A Guide to Creating Photo ID Cards for Your Small Business

By Christie Stable - 2016-07-13

Giving photo ID cards to your employees can help create a more secure atmosphere in your workplace, monitor the attendance of your employees, and keep a record of their information. If, like many small business owners, you would like to create your own photo ID cards, here are some tips to help you.

1. Choose your photo ID software

It’s possible to create your ID cards with an online ID cards creating service, to order them, and to have them shipped to you. This might be a good option if you think you will only be needing a few ID cards.

If you regularly need to create new ID cards, purchasing a photo ID software and an ID card printing system will be a better option. You will be able to create your cards on your own and to get them printed immediately, and you won’t need to pay for multiple shipping costs.

2. Think about the purpose of your cards

Will you use your photo ID cards to simply identify your employees, or will they contain more information? Would you like your ID cards to permit access to a building or to a certain area? Think about the reasons why you want to create ID cards for yor employees.

Whether you choose a photo ID software or an online service, you will be able to add different features to your cards, such as an encoded magnetic stripe or a bar code.

3. Gather the information you need

Before creating your cards, you will need to gather the information you want to appear on each of them, such as the name and job title of each of your employees.

Hire a photographer to take a photo of each of your employees, or take them yourself if you have a good camera.

4. Choose your template

Whether you have decided to purchase a photo ID software or to use an online ID cards creating service, you will have many different templates to choose from. Choose a template you like, and edit it with your choice of fonts and colors.

You can also create your own template from scratch, if you or one of your employees have some graphic design skills. You can look at some ideas for ID card templates at Template.net.

5. Customize your cards

Now that you have the perfect template for your ID cards, use your photo ID software to add the logo of your company as well as the information and the photos of your employees.

You will also be able to choose whether you want to add a magnetic stripe or a bar code to your cards.

6. Print out your ID cards

If you have used a photo ID software to create your ID cards, you will have to print them using an ID card printer. The company where you purchased your software should also be able to sell you an ID card printer and the supplies you need. You may be interested in visiting Avon Security Products, which offers a suite of printers and software for ID cards among a suite of products for your business.

If you have used an online service, order the number of ID cards you need and have them delivered right at your office.

7.Don’t forget ID card accessories

You will probably need some accessories to go with your brand new photo ID cards. Lanyards, badge clips and badge holders are easy to find and to order online, and you should be able to purchase many of them for a low price.

Lanyards can often be customized with your company’s logo or slogan, so you can use a set of truly unique lanyards to hold your ID cards. Your employees will be proud to carry them around, and they will not forget them at home or in their lockers.

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